Admin & dashboards · Design concept
Approval workspace
An approval workspace concept showing a review queue, document inspection and draft decision confirmation, with proposed version and missing-context states.
Design concepts, not client projects. Screens are static mockups; names and data are illustrative.
The design brief
Connect an approval decision to the document version being reviewed. The concept separates finding a request, inspecting its material and checking a draft decision.
- Designed for
- Internal reviewers and process owners working through document approval requests.
- Constraints to consider
- Documents and decisions are fictional. The concept does not approve records, apply signatures or establish legal validity. Real authority, versioning and audit rules require definition.
The proposed journey
- 01
Find a request
The queue introduces requests awaiting review.
- 02
Inspect the document
A document review screen gives the supporting material a dedicated workspace.
- 03
Check a draft decision
A confirmation draft presents the intended decision for review. No decision is submitted.
Why these design choices?
Make the reviewed version explicit
A proposed decision should identify the version it applies to. If the source changes, the reviewer needs a clear point to re-check it.
Keep decisions distinct
Approve, reject and request changes have different effects. Labels and confirmation text should explain the intended action without relying only on colour.
A closer look at the visual system
Proposed design specimens. These are static examples, not working controls or a production specification.
Colour roles
Review canvas
#F7F5EF
Decision actions
#434A91
Document text
#282D42
Typography & spacing
Clear information. A considered next step.
Use a readable sans-serif family for queue controls and review notes. Document content needs an appropriate reading size and must remain distinct from surrounding interface labels.
Keep document viewing space separate from the decision area. Give the final check enough room to show the request and intended action together.
Beyond the ideal state
No requests waiting
No requests are waiting in this review queue.
Decision draft ready
Your decision draft is ready to check. It has not been submitted.
Document version changed
A newer document version is available. Review it before submitting a decision.
Why connect an approval decision to a document version?
An approval of one version should not silently carry over to changed content. Showing the reviewed version makes the decision’s scope explicit. Enforcing that relationship requires version checks and audit rules in the underlying system.
