Cloud-based QR Code access control for an education centre

• Entrances could only be opened using physical keys or passwords.

• Access passwords needed to be changed regularly.

• No staff were available on site to open doors after the centre closed.

• Part-time staff worked irregular hours, making key collection and handover difficult.

• There was no system for recording attendance for non-teaching staff.

IoT implementation

• Installed a QR Code and NFC reader at the main entrance.

• Enabled staff to scan a QR Code to record their arrival and open the door.

• Configured doors to remain unlocked during office hours.

• Automatically synchronised access records with the admin panel for real-time reporting.

Staff app

• Generate and deactivate QR Codes.

• Open doors remotely.

• View access records.

Cloud-based admin panel

• Manage staff details and work schedules.

• Set permitted working days and hours for individual staff members.

• Generate and deactivate staff QR Codes.

• Monitor and download access reports.

• View real-time access status from anywhere with an internet connection and the required permissions.

• Students and teachers can enter easily during office hours, when doors remain unlocked.

• QR Code permissions restrict staff access to their assigned working times and access rights.

• The cloud-based system provides real-time visibility of access activity.

• Staff spend less time arranging key handovers with part-time workers.

• Access can be managed through QR Code permissions without changing physical locks or shared passwords.