Our client is a leading non-local degree programme operator. Their institutions have several graduation ceremonies that need to be carried out each academic year. They need a QR code access control system for graduates and guests to enter the venue smoothly at different times.
Challenges
– No system to consolidate participants’ information – huge admin efforts
– Difficult to take attendance of participants from different sessions
– Unauthorized access to the venue
– No system to monitor real-time attendance status during events
Solutions
Cloud-based admin panel
– Set event days & times & no. of participants
– Upload logo & banner for each event
– Use csv. doc format to import participants’ information
– Generate unique QR code for each participant
– Each graduate receives max. 2 guest user QR codes
– Send email to participants with QR code & attachments
– Customize email template layout for different ceremonies
– Use the camera plugin feature to scan participants’ QR codes for check-in
– Graduate’s basic info will be shown after scanning the guest’s QR code
– View real-time access status & permission
– Monitor & download access reports
Outcome
– Generate QR code with the event day & time to prevent unauthorized access
– Admin panel enables onsite staff to monitor real-time access status by laptops
– Reduce manpower for pre-event preparation & onsite attendance taking
– Streamline people flow during peak hours of different sessions in events
